Federal registry data. We analyze the CMS National Plan & Provider Enumeration System (NPPES) — the public federal registry of every healthcare provider in the United States — to understand which EMR systems practices actually use, by specialty. This is public-domain government data; the analysis of it is our own, published openly on our Data page.
Vendor documentation. Feature claims come from vendor-published documentation, release notes, and product pages, checked against user-reported experience where available.
Pricing. We publish only what a vendor publishes itself. Where a vendor does not publish a price — and most do not — we say so and show nothing. See the pricing section below for how we source it.
EMR pricing is unusually opaque: most vendors will not quote a number until you have spoken to sales. That makes published pricing worth collecting carefully, and worth being strict about.
Only vendor-published figures. Every price on this site was taken from the vendor's own pricing page, or from the cost disclosure vendors are required to publish for certified health IT. We do not publish prices from software directories, review aggregators or "EMR pricing guide" sites. When we checked those against the vendors' own pages, we found errors on six separate listings in a single day — including one directory that had a vendor's EHR and practice-management prices swapped, and several that attached a price to a product the vendor had renamed or stopped selling. A number we cannot trace to the vendor is a number we leave out.
Ranges, never quotes. What a practice actually pays depends on provider count, contract length, which modules it takes and what it negotiates. A single figure would imply a precision that does not exist, so we publish the span a vendor publishes and describe the structure behind it.
We do not mix pricing units. Some vendors charge per provider, some per practice, some per patient visit, some a share of collections. These are not comparable, and averaging them is the most common way published EMR pricing goes wrong. Our specialty ranges include only per-provider monthly pricing. Vendors on any other model are excluded from the range rather than converted into a per-provider figure, because that conversion cannot be done honestly.
Standard rates, not promotional ones. Where a vendor is running a discount, we publish the standard rate and note that a promotion was on display.
Where a specialty is thin, we show nothing. A pricing range needs at least three vendors with published prices before we will print it. Two specialties currently fall below that line and carry no range at all.
Pricing changes and we will fall behind. Every figure carries the date we checked it. If a vendor's price has moved, tell us on the Contact page and we will correct it — the same standing offer we make on every other claim here.
A feature we credit a vendor with means it's offered in a plan an independent practice (roughly 1–20 providers) would realistically buy — not only in an enterprise tier.
We say so. An unverified claim is marked as such or left out. We'd rather show you a gap than a guess.
Vendors and users can flag errors via the Contact page. We verify against documentation and correct promptly. We do not remove accurate information because a vendor dislikes it.
Short version: matched vendors pay referral fees; fees never affect match results or rankings. Full detail on the How We Make Money page. Last reviewed: August 2026.